Mexico Greater Chamber of Commerce
October 10, 2017
Stefano’s in Mexico

President, Betty Green, called the meeting to order at 7:00.

Those in attendance were: Betty Green, Dennis Hemingway, Mary Rice, Amanda Magro, Jeanine Spicer, James Hotchkiss, Ann Meyer, Debbie McCoy, Mary Curcio, Melanie Cutillo Jack Proud, Sue Morton.

Communications:  Betty read aloud the letter that David drafted and Betty mailed to Terry an d Gail Jenkins congratulating them on their recent purchase of Beck’s Hotel.

Approve September minutes:  Betty made one correction. The minutes stated we are NOT using GoDaddy, but in fact, we are.
Motion to approve the corrected minutes made by Dennis, 2nd Amanda, motion carried.

Treasurers Report:  OVIA was paid for insurance renewal. Motion to accept report made by Debbie, 2nd Jeanine, motion carried.

By Laws Committee Report:    The committee has agreed to table the By Laws review until January 2018

Fall Festival Committee Report:  No report was available in Heathe’s absence.

 Membership Committee:  Ann reported that she talked with Amber at A&N Treasures, they are interested in a ribbon cutting, a date has not yet been established. Ann has not been able to contact Chrissy Mason from Take Charge Strength Studio. Amanda volunteered to talk to her and let Ann know whether she is interested in a ribbon cutting or not.  Dennis reported that tonight he gave Betty a new membership application from Regina Beavis at Style Inn. The Membership Committee will contact her.

 Website/Facebook Report:  Betty indicated website hits were down this past month to 377, but Facebook has been very active. She encouraged all to continue to submit photos and event information to her to be posted.

 Visions Committee Report:   m reported there is a tentative date of 11/29/17 for the first meeting. It will be held at the Hungerford Library at Mexico High School.

 Main Street Banner Report:  Jim reported that he contacted Terry and Gail Jenkins for permission to hook a banner to the Beck’s building and has not had a reply. IF they give approval, he will look into contacting the Andrews to ask permission to hook to their building across from Beck’s Hotel.
Amanda offered that they could hook to Stefano’s if they got permission from Steve Simonetti (Manager is Russell Partrick) to hook to King’s Wok. Jim is going to continue pursuing the option of Beck’s area so the banner is close to the turn onto Route 3 North.

 Program Committee Report:  Ann reported that she and Amy will have a schedule of 2018 meetings to present in at our November meeting.
Betty reported she had contacted several area restaurants to see if they would allow us to conduct a breakfast meeting there. Daddy Ed’s and Dunkin Donuts both said they would, McDonalds declined as  they do not have ample room for a meeting.

December meeting will be held 12/5/17 at Oswego County Federal Credit Union.  We agreed to a noon meeting, with lunch brought in. Ann and Amy will make the arrangements.  It was mentioned that David has trouble with 7:00 meetings, and we discussed having a range of meeting times throughout the year. Ann and Amy will consider this when planning the 2018 schedule.

 Old Business:
Betty stated that in August we tabled the conversation regarding Facebook posts. Members have asked to be able to give Betty information to create a Facebook post regarding their business.  A motion was made by Ann, 2nd by Mary that we will create a ‘sub-page’ under Events that will allow members in good standing to post in the Events. This could be a way of peaking membership interest.

Betty will be in charge of allowing access to members in good standing to be co-administrators, which will allow those members to post directly to the Events section at our Facebook site. Motion carried.

Christmas In Mexico committee report:

  • Ann read aloud the notes Amy took at the CIM meeting 9/26/17 at the Tin Shop.
  • Debbie reported that she will be acting as Mrs. Claus, but has not yet arranged for a Mr. Clause. She will reach out to Jim Congdon.
  • It was reported that Gail Jenkins approved a horse/wagon stop in front of the Carriage House, and she indicated that she would be in Florida then.
  • Betty has arranged for entertainment by Cherri Lehman and Emilee Herrington, she needs to get back to them with the times.  It was agreed they would perform from 3:00 to 5:00.
  • Betty reported that she reached out to Jennifer Spaulding at the school district to obtain student/club participation in CIM. Jennifer said they do not release contact information; Betty sent an email to Jennifer that Jennifer would distribute to appropriate clubs/students.
  • Ann reported that Betty questioned the insurance coverage there is for the Chamber regarding CIM and ‘street entertainment’. Ann spoke to Clark Stanton at OVIA and he advised: Anyone hired by the Chamber (for any event) must provide to us a Certificate of Insurance with a minimum of $500,000 liability coverage, listing Greater Mexico Chamber of Commerce as an Additional Insured. (Ex: horses, parade, carolers, tree decorators, trolley, bounce houses, entertainers,  etc.)   It would be ideal if (and is recommended) all vendors under the Chamber of Commerce be required to present a Certificate of Insurance.  Understanding that this may not be realistic, he emphasized that this absolutely should be required of any vendors with any products that are consumed (Ex: foods, beverages, honey) or Topical/direct skin contact (Ex: lotions, creams, oils, lipsticks, massages, etc.)
  • Jim also input that we need to apply for a certificate from the Health Department. He believes it is a $30 fee and any organization who provides food or beverage needs to do this.
  • After much discussion, it was agreed upon that Cre8 needs to be notified to handle this.  Vendor applications that have been (or will be) accepted need to be reviewed. Any vendors that fit into the ‘topical/direct skin contact’ category MUST present a Certificate of Insurance.  Any entity (personal or business) that is hired by the Chamber MUST adhere to #1 above.  All certificates MUST be presented to OVIA for their records prior to the day of Event.
  • Light-Up Main Street was discussed.  Jim reported that he is asking the village to leave benches and planter up on Main St. until CIM is complete. Amanda offered that if the planters are left up she will decorate with small battery-operated trees in them.
  • Ann asked if anything was finalized regarding the “Friends of Bob Cratchett cut-out” for photos. Jeanine volunteered her husband to do the cut-outs, Betty will get supplies  this week and deliver to Jeanine. Once cuts are complete, Betty will take it to the appropriate person who asked to remain anonymous.
  • Ann suggested that we have a 10x10 Chamber table on Main St as has been done in the past. It will be outside of Stefano’s and open 9-5 for CIM. Debbie McCoy volunteered to head this project, and will arrange for members to cover the hours in shifts. We will have vendor applications available for the Mexico Point Park Fireworks at the table. Dennis will assist in making a sign for the table and in providing a tent.
  • Debbie McCoy mentioned that there are elderly residents who would enjoy more information from the Chamber in the local newspaper.  We agreed that the Ribbon Cuttings will be in the paper. At one point Cathy Cich was going to head a committee that would present a “Member of the Month” and provide an article on them, but it never took off. Amanda volunteered to create this again for the local paper. Betty will also put the info on our website and Facebook.
  • Ann reminded members that we are in need of baskets for the stop and stamp winners.
  • Mary presented her bid for the tree decorating to Betty.  She had previously been in contact with Heathe and was never told that a bid needed to be presented.
  • Jim reported that the Tin Shop will have 2 Tinsmiths and a person at the Spinning Wheel for CIM, in period costume.
  • Melanie asked if there is a way that we could tie in the Mexico Rocks theme with the events of the day. Amanda volunteered that she will provide an opportunity at Stefano’s that day for kids to be able to paint rocks. She will also do a hashtag that will lead up to the date. No one could identify the person who created Mexico Rocks Facebook. We will try to find that out.
  • Ann shared that Dennis has been very busy on soliciting sponsorships this week, and has had 25 positive responses already. We discussed the need for save-the-date flyers to be available BEFORE we are soliciting for sponsorships. Heathe indicated to Ann we would have the flyers by tomorrow. We discussed the QR code on a previous flyer and want to tell Heathe that we want it again, or the flyer and also on the program. It was also agreed that we want the date of the event on the program this year.

Ann made a motion, 2nd by Debbie, that Betty will establish a PayPal account with Denise. Motion carried.

 Next meeting to be held Nov 7th at the Tin Shop.

CIM meeting scheduled for Wednesday 10/18 at 4:30 at The Eis House.

Betty made a motion to close the meeting, 2nd by Dennis, Motion carried.

The meeting closed at 8:35 pm



Greater Mexico Chamber of Commerce

Meeting Minutes November 7th, Noon

The Tin Shop]  

Meeting Called to Order at noon

 Those in attendance: Betty Green President, Heathe Jones VP, Denise Damiano Treasurer, David Epolito Secretary, Directors Dennis Hemingway, Bob Green, Ann Meyer, Members, Amy Shaw, Karen Green, Mary Rice, James Hotchkiss

Communications- Thank you to Ann Meyer and OVIA for providing lunch for those in attendance at todays meeting.
Approval of October meeting minutes-Heathe motion, 2nd Dennis, all in favor, motion carried

 Treasurer’s report- Denise Damiano -Approval of Treasurer’s report Karen motion, 2nd David, all in favor, motion carried

 Budget Committee- No report

Bylaw Committee- Tabled until January 2018

Event Committee-

  • Approval of $200 budget for Christmas in Mexico float decorations
  • Bob motion, Ann 2nd, all were in favor, motion carried
  • Christmas in Mexico-Heathe apologized for not being at the prior CIM Committee meeting. 

30 lawn signs are here and ready to be distributed.  Heathe asked for help placing the yard signs. 
Trolley route- Heathe to work with Dennis. 
News release went out.  2nd news release will happen the weekend before CIM.  Betty confirmed 3 articles will hit.  I Love NY will publish the event on their website. Bridge Street is not probable due to their scheduling.
Elementary school entertainment- 3 time slots filled
Vendors- filled. Heathe will locate on vendor outdoors per his request and charge for a double space.
Parade- Application has been sent out.
CiTi design for cover of program did not happen.  Heathe will design the cover of the program.
May need more trolley and wagon stop signs.  Heathe and Dennis to determine.
Heathe to stop at school to obtain facility use form.
Tree- Heathe to get in touch with Grangers to set up delivery by November 27.  DPW to set up the tree.  Mary to decorate the tree.
Store front decorating contest- Entries must have their windows decorated by November 29th.  Judging Friday 1st.  Judges- Amy, Karen, Bob, and Heathe.  Winner announced at tree lighting.
Certificate of insurance was not received from all vendors. Heathe to obtain.
Sponsorships- Heathe and Ann to compile lists of sponsors.
Horse contract- Heathe does not have a contract with them.
5x7 Flyers- Denise had 2,000 flyers made to hand out with her food deliveries.
Santa and Mrs Claus are confirmed.
Deb McCoy is in charge of Chamber tent at CIM

Fundraising Committee- No report

 Program Committee-2018 meeting schedule has been created and will come out shortly.  Meetings will be held the first Tuesday of the month unless there is a holiday in which case the meeting will be the following Tuesday.   

Membership Committee-Attempts have been made to contact Amber at A & N Treasures for a ribbon cutting.  Amber was interested initially but we have not been able to contact her since first contact via FB.  A & N’s email address is not correct on their Chamber application.  An invite was extended to Chrissy Mason for a ribbon cutting at her new business.  No date set.  New member- Grandmas Craft Room.  David to send a welcome letter.
Ann inquired if the Chamber has ever solicited Tailwater Lodge for Chamber Membership.  Committee to determine best way to reach out to Tailwater.

 Website Committee- Betty - 680 Likes and 683 Followers on FB Page. 

Visions Committee-

First meeting to take place on November 29th at 7pm at The Hungerford Library

 Old Business-

  • Fall Fest- Heathe did not have report as of this meeting.
  • Chamber of Commerce Liability Insurance- Ann MeyerAnn Meyer from OVIA obtained a quote to increase our liability coverage from $500,000 to $1 million at an increased cost of $24 per year. 
  • Vote to approve the increase in coverage as outlined above- Dennis motion, 2nd David, Ann abstained from the vote, all were in favor and the motion carried. 

New Business- Dennis requested a new lock at the Chamber booth due to the old one is deteriorating. 

David Motion to adjourn, Dennis 2nd.  Meeting adjourned at 1:15pm.



 Greater Mexico Chamber of Commerce

Meeting Minutes December 5th, Noon

Oswego County FCU]  

Meeting Called to Order at 12:08

Those in attendance: Betty Green President, Denise Damiano Treasurer, David Epolito Secretary, Directors Dennis Hemingway, Bob Green, Ann Meyer, Members, James Hotchkiss, Sue Morton, Benjamin Kellogg, Theresa Kellogg

Communications-Congratulations to Benjamin Kellogg for his recent writing award. 

Approval of November meeting minutes-Bb Motion, 2nd Dennis, all in favor, motion carried

 Budget Committee- No report

Membership Committee- Ann Meyer- Chair with Amy Shaw, Deb McCoy, David Epolito - Have not met yet.  Meeting to be set in December to discuss application mailings.

Fundraising Committee- No report

 Street Banner- Jim Hotchkiss - Gail Jenkins never responded to inquiry about use of her building to tether a banner.  Jim will reach out to the appropriate state department to determine if something can be placed on the bridge near the school.

Website Committee
- Betty - Website 2000 hits and Facebook 1000 likes.

 Visions Committee- Meeting postponed until January 18th at 7pm at The Hungerford Libarary.

Event Committee- Christmas in Mexico- Discussion:

  • Tin Shop and Churches were busy and well attended
  • Book Giveaway was down from previous years
  • 500 programs was not enough
  • Port City Programs could be option for next year
  • Programs were not available for proof by the given deadline
  • Crosswalks- signage needed for future.  Suggestion made to have the municipal lighted warning sign at village hall
  • Trolley stops could have been more prominently identified
  • More street performers
  • Kudos to creator/ organizer of window decorating contest and congratulations to Regina Beavis (Style Inn) WINNER
  • Horse drawn wagon ride- many compliments.  They did a wonderful job and had a line throughout the day
  • Band at back of parade next year
  • Sound system at tree was not loud enough
  • Need more volunteers for Chamber Booth set up and tear down
  • Tree was a little flimsier than previous years. There was a random blue string of light placed on tree.  Could have used more lights.
  • Vendors were pleased
  • Several compliments on the float and nighttime parade

Old Business- Fall Fest- Heathe not present

 New Business-  

Christmas in Mexico wrap up with Heathe and committee- January 4th at 5 pm at The Eis House.  Need to verify Heathe can attend. This is a committee meeting to gather final numbers prior to our regular membership meeting which is scheduled for January 9th at noon.

 CIM Thank you notes to: Sponsors, Dennis Hemingway and son, Business’s participating in window contest, Mexico Volunteer FD, Cornell Co-Op, Mr and Mrs Claus, Stefanos.

 Treasurers Report- Full Christmas in Mexico figures are pending results from Heathe.  Ann motion, Bob 2nd , motion carried to approve Treasuers Report

 David Motion to adjourn, Dennis 2nd.  Meeting adjourned at 1:19pm.


Greater Mexico

Chamber of Commerce

Meeting Minutes

Greater Mexico Chamber of Commerce Meeting
Jan 9th, 2018, 
Stefano's noon

 Meeting was called to order by President Betty Green.

 Those in attendance were: Dennis H, Jim H, Amy S, Ann M, Bob G, Karen G, Mary Mannise, Amanda M, Betty G.

 December minutes were approved, motion Karen G, 2nd Bob G.

 Treasurer's Report- Denise is unable to make the noon meetings. 

 Membership Report- Ann M expressed she is unable to adjust the information in the PDF file Betty shared with her, Betty will resend with the ability to be edited. Ann asked for approval from the board to send the membership renewals by email prior to a mailing, all were in favor. We will use the PayPal account by adding the information to the renewal form.

 Street Banners Report: Jim H discussed he has been looking into 20 foot poles, for a 4' banner at the bridge east of the High School. A vintage style arch is also in consideration, with space inside the arch for banner. He is working on getting together pricing.   Amanda asked about the large signs 'Welcome to town of Mexico" like they have for 81 exits.  We currently have "welcome" signs for the village.  Nothing further developed on this.
Pole Banners: Jim reported that 2 banners were sponsored by Janice Clark, and she has passed away. At least 2 banners will open up to a new sponsor.

Visions committee: Nothing to report

Fundraising Committee: nothing to report.   

  • Conversation followed regarding what is the 'funderaising committee'? Discussed Duck race, Music Fest, etc.
  • ​Jim Hotchkiss proposed an idea of trying to display the World's Largest Apple in our Town.  Jim told the record Apple is 35' tall in Winchester, VA. Jim would like to continue re-visiting this idea for fundraising.
  • Perhaps the fall festival could be the Apple Festival again? bring business to the village, Amanda told of the Carthage Scarecrow  that draws a great deal of attention. We could have apple pie, apple pizzas, apple knots, etc. there.
  • Bob Green agreed to continue to head the fundraising committee, and Amanda has joined the committee.

Old Business-

  • Fall Festival Report to follow from Heathe. Betty said she will obtain it and email to members prior to our next meeting.
  • Christmas in Mexico wrap-up- Betty distributed a list of receipts and disbursements billed for the 2017 CIM. After review there were several discrepancies found. Neither Denise nor Heathe were there to help Betty decipher it. Several members expressed a need for receipts from the expenses. Invoices that will break down the totals are needed and Betty will ask Heathe for them. Karen Green asked Betty to confirm that no check will be released to Cre8 Studios until we have the full reports, with invoices, for the Fall Festival as well as CIM. Betty confirmed.
  • Conversation followed: Trolley was $875 in 2016 for trolley, $875 in 2017 for Bus.
  • Horse and wagon was $450 and smaller in 2016, $950 and larger, nicer in 2017.
  • Conversation was brought up regarding how people get back to their park and ride cars if the trolley hours are 9-4. Perhaps when we look for a trolley we need it to be 9am to after tree lighting. Discussion will pick up at next CIM meeting.
  • Ann asked Dennis if we could schedule a February meeting for CIM committee, and it was agreed TUESDAY FEB 20th 5:00pm CIM committee.

Our next Chamber meeting is scheduled for Tuesday, February 6th, 5:00pm, venue to be announced.

 New Business:  

  • Betty has asked for a Board of Directors Meeting, January 23rd, 7 pm, Stefano’s.
  • Betty asked for a quick CIM meeting to be scheduled for simply discussing corporate sponsorships. Quick CIM meeting set for Tuesday, Jan 30th, 5pm.  Betty will be sending out some information on "fundraising- selling yourself" prior to the meeting.

Motion by Karen Green, 2nd Bob Green to adjourn meeting 1:21 pm.




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Greater Mexico Chamber of Commerce

Meeting Minutes

February 6, 2018

Eis House]  

Meeting Called to Order at 5:05 PM

 Those in attendance: Betty Green President, Denise Damiano Treasurer, David Epolito Secretary, Directors Dennis Hemingway, Bob Green, Ann Meyer, Members, James Hotchkiss, Larry Brown, Amanda Magro, Karen Green, Tracy Carvell, Amy Shaw

Tracy Carvell, Assistant GM and Sales Manager of Holiday Inn Express & Suites, introduced herself and explained her role at the hotel.

Approval of January meeting minutes-
Vote- Ann Motion, 2nd Karen, all in favor, motion carried

Treasurers Report-
Vote- Dennis motion, Karen 2nd, all in favor, approval of treasurer’s report.

Event Committee- Dennis - Christmas in Mexico committee meeting February 20th at Stefanos

 Budget Committee- No report

 Membership Committee- Ann Meyer- Ann received the membership application but it was not editable so she has created a brand new form to be emailed.  PayPal information was added to form and to the website for electronic payments.

 Website Committee- Betty - Average 22 hits per day in January and several new Facebook followers.

 Street Banner- Jim Hotchkiss - There was discussion of banner placement from Stefanos to the building across the street.  There was also discussion that the bridge idea could still be feasible but an estimate was not received yet.

 Visions Committee-  Meeting postponed until 3rd week of March.  Time and place TBD.

 Fundraising Committee- There was discussion about the Fundraising Committee and Event Committee having the same goal in mind.  Both committees essentially do the same thing.  Vote to eliminate the Fundraising Committee  Bob motion, David 2nd, all were in favor of eliminating the Fundraising Committee

Further discussion was brought up by Jim Hotchkiss regarding potential new ideas for the Event Committee.  (See attachment)

 Old Business-
     PayPal has been set up on Chamber website
     Detailed financial breakdown of Christmas in Mexico and Fall Fest 2017- Denise (see attachments)

 New Business-
     Jim Hotchkiss is working with Oswego County Housing to bring senior living to Mexico.  Jim requested the Chamber’s support.  Secretary to draw up a       letter supporting his efforts.  Betty suggested posting the letter to our webpage for local Churches and business owners to print and send to the Village        Board.

     Vote- To order 1000 black pens with Chamber name.  David motion, 2nd Denise, all were in favor of ordering Chamber pens not to exceed $500.

      Vote- To order business cards for the Directors.  David motion, 2nd Dennis, all were in favor of ordering business cards not to exceed $100.

Vote to adjourn meeting at 630 pm. David motion, Denise 2nd, all were in favor, meeting adjourned.

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