Greater Mexico Chamber of Commerce
October 2, 2018 - 5 pm
NOTE to file : The President, Secretary and Treasurer were not in attendance. Vice President Loforte presided over meeting and made notes.
Attending : Bonnie Loforte, Amy Shaw, Deb McCoy, Dennis Hemingway, Ben Kellogg, Sue Morton
The meeting was called to order at 5 PM.
VP Loforte announced she would be presiding as President Green was out of town.
No minutes for the September meeting were available. Secretary was not in attendance.
Board Member Dennis Hemingway expressed concern that no meeting or board minutes have been uploaded to the Chamber of Commerce website since April of 2018. This topic was tabled until the November meeting. Dennis expressed his concern that the public and the general membership be kept updated on our activities.
No Treasury report was given as the Treasurer was unable to attend. Amy Shaw reported that the balance in the general account was $18,029.63
Christmas In Mexico committee report was briefly given by Dennis Hemingway. Dennis asked that the membership continue to share the events on their personal social media accounts and to ask that specific things be shared. Final solicitations have been sent for advertising in the CIM program. The deadline is 10/22. Ann Meyer should be contacted with questions about the program advertising. Several sub committees will be meeting with Ann and Dennis in the coming days. Next CIM meeting is scheduled for Wednesday, October 17th at 6 PM at the OVIA offices. Jim Hotchkiss has reached out and asked us to submit an entry to the “Winter / Spring in Oswego County “ Publication. Jim was not present due to family circumstances.
Amy Shaw reported that membership is now at 48 paid . She has reached out to both Fur-st Choice and NAPA and offered a ribbon cutting. Neither business is ready at this time.
Main Street Banner project was tabled as Jim Hotchkiss was not in attendance.
Duck Race and Fall Festival has a written report sent by Karen and Bob Green. A copy of this is attached to these minutes.
It was suggested by Dennis Hemingway that binders with each annual Chamber event be made so that there is consistency from year to year. He pointed out that we had previously done this and it made transition from year to year for the same events much easier. Discussion took place as to where we would keep these binders and who would take charge of them. This discussion was tabled until a larger membership body was present..
Concern was mentioned that it was unclear where all of the Chamber important documents and records are being stored and further who has access to them ?
Sandra Scott has reached out to the chamber and asked for financial support of a fireworks display at Mexico Point Park. The date is July 14th. The general opinion was that this be tabled until more information and details could be discussed. Questions pertaining to who the Chamber would be paying (the Town of Mexico OR Friends of Mexico Point Park.) and also How vendDor booths and fees would be used and by whom came up. Specifically there is concern with the ongoing concern about the tensions and changes between the Town of Mexico and the Friends of Mexico Point Park. More detail is needed . This topic was tabled for a time when more facts would be available. It was suggested this topic be added to the next meeting agenda.
The meeting was adjourned at 6:20 PM. Motion by Ben Kellogg and seconded by Dennis Hemingway. All in favor.
Respectfully submitted with attachments and notes by Bonnie Loforte
Mexico Chamber of Commerce
Meeting Notes August 7, 2018
Oswego County Federal Credit Union,
Called to Order 8:38 am.
In attendance: Betty Green, Jim Hotchkiss, Bob LoForte, Anne Kelly, Denise Damiano, Melanie Cutillo, Dennis Hemingway,Vanessa Comley, Theresa Kellogg, Ben Kellogg, Amy Shaw
Meeting Minutes from July Meeting: Motion by Dennis Hemingway and seconded by Anne.
Treasurer's Report. Motion to Accept by Betty Green and seconded by Jim Hotchkiss.
Christmas in Mexico Committee:
Next Committee meeting is August 25 at 5pm at Ovia.
Bob Loforte- Concert Friday evening
5K run being organized by Amanda Magaro
Sponsorships for Christmas in Mexico $2, 050
Jim Hotchkiss reports that parking maybe available at the old Qwik-Fill site as Village is converting the location into a green space and parking area.
Tickets will be available this week and will be available to Chamber members.
A few vendor spaces still available
45 current members
Events for members
Street banner is ready for use
Denise Damiano (Treasurer) request for Quickbooks for Not-for-Profits training. Training will include 3 other members, not to exceed $75.00. Accepted and Seconded.
Workshop for members at the September Meeting: Introduction to Mailchimp offered by Chamber Member Melanie Cutillo, (The Little Tea Cart) Accepted and Seconded
Next Meeting September 11 at Oswego County Credit Union Mexico,NY
Meeting adjourned at 9:45.
Mexico Chamber of Commerce Meeting Notes
July 11, 2018
Meeting Held at OVIA
7:00 began: 9:10 closed
Members in Attendance: Dennis Hemingway, Betty Green, Ann Meyer, Amy Shaw, Melanie Cutillo, Bob Green, Karen Green
Review May Minutes: Approved June Typo to be changed
Budget Report Balance of $17,911 approved
Mexico Point Event (Vendors): Total anticipated 10 vendors, with 7 in attendance. Sage Brook did not show, Damiano’s Eatery had permit difficulties with timing, and last vendor had a death in the family.
Discussion of refunds for vendors in the event of cancellation. Chamber will maintain no refund policy. This instance, refund not given as check was not deposited and returned to vendor. Total profits from vendors $260.00 from 7 vendors and event well attended.
Suggestion to collaborate more with Sandra Scott to attract more vendors and do somethings differently next year: shorter hours such as starting at 5 instead of 1:00
Christmas in Mexico: June Meeting Report:
Vendor forms read with exception of times at the school.
Chamber President asked for timeline and committee meeting schedule on the website. Karen Green mentioned the complex steps for finalizing access to the school for the event. Dennis discussed sponsorships and insurance information on the school forms.
Vote for all vendors must have Certificate of Insurance to participate. Approved
Committee is on point this year and marketing budget approved.
Amy Shaw and Dennis Shaw volunteered to hand out ‘Save the Date’ flyers at the upcoming parade.
Next Christmas in Mexico Meeting July 25th at 5:00. Committee to get report to Ann by July 25 at noon.
Parade Float (Firemen’s Field Days):
Dennis: float needs more banners and a dry run. For Christmas in Mexico trailer is not available. He will contact Deb McCoy.
Duck Race/Fall Festival Committee Report - Committee has created 2 large binders (Logistics and Vendor Applications)
Karen Green expressed the need for last year’s records, that 2017 vendors (10) were dissatisfied with advertising and the committee stated the need for 30 vendors to make the event successful. Proposed Budget of both $1,200 approved. Date of the Festival: September 15.
Vendor Form Corrections: add 10x10 and 10x20 space.
-Sidewalk Chalk Contest: has village approval, logistics of locations, sizes, traffic movement Tin Shop will be the place for casting votes. Tickets will be 10 for $1, $5 entry, $25 prize for each category.
-Tent Logistics: location for and Chamber to cover the cost of rental from the Mexico Fire Department which will set up the tent.
Discussion of advertising and ‘shopping local’ for print services. Melanie suggested Port City Copy Center in Oswego.
Membership Committee Report (Amy Shaw): Current: 40 members. Window clings sent in the mail to current Chamber members with dues reminder and pens. Membership renewals $1,446.31 at the end of June, 2018.
New member forms and dues go to Denise, who has also verified new owners of NAPA and will contact them with membership information and no dues for the 1st year of membership.
Melanie asked about current communication system with members. Suggested Mailchimp may offer an attractive e-newsletter with data able to be collected. Will discuss having presentation of Mailchimp and Dropbox to the Board at a later date.
President Betty Green stated that Officers will have photograph take at the next Chamber meeting to be held at Oswego Credit Union. Also, the need to update members photographs. Melanie suggested offering headshots might be attractive to members, and contacting a local photographer (member) to offer this service.
Other Business: Ann asked about the website and access. Recommends a second person (Secretary) to have access and knowledge of the website. Board approved.
Next meet to be held August 7, 2018, at Oswego Federal Credit Union at 8:30 am
Meeting Adjourned at 9:10pm.
Greater Mexico Chamber of Commerce
5pm, Yogi Bear’s Jellystone Park
Meeting was called to order at 5:20.
Attending: Betty Green, Denise Damiano, Rita Anderson, Mary Curcio, Ann Meyer, Amy Shaw, Bob and Marion Palmer, Theresa Kellogg, Benjamin KM Kellogg, Dennis Hemingway, Bonnie Loforte, Jim Hotchkiss, Duane Morton, Sue Morton, Debbie McCoy, Amanda Magro, Melanie Cutillo.
May minutes had not been emailed to members, Betty had a copy on hand. All were welcome to look them over; May minutes were approved.
Treasurer’s Report: $17,633.62 checking account balance. Treasurer reported the Chamber received a check for $75.00 from the VFW for best float Memorial Day Parade.
-Mexico Point Park Vendor’s Report: Ann reported that we have 4 vendor applications received and paid. Some members took applications with them, we are asking members to spread the word. Application deadline is June 29th.
-Christmas in Mexico Report: Ann reported that a letter will be mailed to all members looking for some help on a few remaining committees. We still need a chairman for the Trolley. Next CIM meeting is Wednesday, June 20th 5pm at OVIA.
-Membership Report: Ann reported we have 33 current 2018 memberships paid, Denise verified that number has been paid.
-Website Report- Betty reported we are still doing very well with over 1,000 hits per month.
-Spiff Up Mexico Contest Report: Bonnie reported that the contest was not as successful as we had hoped. There were over 35 invites handed out to local businesses and only 2 entries. Winners: Stefano’s $300.00 and PawPower $200.00. Bonnie and Betty will contact the winners to deliver the prizes. Mary Curcio suggested that in the future if we were to run a contest like this we should check to see if there is grant money available, she would be willing to help with that.
Jim Hotchkiss reported on the situation between the Town of Mexico and the Historical Society. The Historical Society has hired Tom Reynolds to represent them. There are currently Chamber files and possessions at Washington Hall that we are hoping to have moved to be stored at the Tin Shop. For security of the courts and attorneys no one can enter unaccompanied. Jim also reported that there will probably not be a train display there for 2018 Christmas in Mexico.
Betty spoke regarding the Town of Mexico and Friends of Mexico Point Park situation. The town asking to have managemental control. The Town claims this is due to state laws and regulations. They are currently still in negotiations.
Ann obtained Mexico Fire Department Field Day flyer advertising applications and passed them to any members interested in having one.
Main Street Banner Report: Jim reported he has obtained permission form Bombardos and Stefanos to connect the banner via their buildings. We are in need of a NYS Permit next. Jim also stated the Village of Mexico is going in on this with the Chamber.
Election of Officers and Directors:
The nominating committee recommended Bonnie Loforte for VP, and Bob Green and Dennis Hemingway for Directors. There were no further nominations from the floor. They were unsuccessful in finding a recommendation for secretary. Melanie Cutillo volunteered. Melanie Cutillo was nominated by Bonnie Loforte, 2nd by Dennis Hemingway. Jim Hotchkiss made a motion that the secretary cast one ballot for nominations, approved.
Results of Election Class of 2020:
Vice President, Bonnie Loforte
Secretary, Melanie Cutillo
Director: Bob Green
Director: Dennis Hemingway
Betty asked Ann to get prior minutes to Melanie, Betty will contact David for all paperwork prior to his resignation as Secretary. Ann also reported that she still does not have the folder regarding memberships, Betty will speak to David to see if he has that information as well.
Bonnie Loforte reported that in October there will be 30-35 GAP students arriving, and she is collecting for hand-out bags. Any items that members can donate would be appreciated.
Jim Hotchkiss reported that the Chamber submitted a letter to support Senior Housing in Mexico. He feels that there are ‘good vibes’ coming from 2+4 Construction. After having tried several times, unsuccessfully, to get into Pulaski, the yare now setting their sites on Mexico. They are thinking of 6-10 acres in the village of Mexico, and a study would be conducted to determine the number of units. This would be helpful in generating our tax base in Mexico.
Town wide Lawn Sales Report: Amanda reported that she is still in need of donations from local businesses for the gift basket prize. She would like it to contain ‘self-advertising’ items from our local businesses. When the post on Facebook is liked-and-shared by a Facebook friend, that person is entered in the drawing, and a winner will be drawn at random the day of the sales (June 16th). Donations can be brought to her at Stefanos.
Drawing to be the next featured Business of the Month was Yogi Bear’s Jellystone Park.
Next meeting is Tuesday July 10th, at OVIA at 7:00 pm.
The meeting was adjourned.
Bob and Marion Palmer served ice cream to all interested and then provided a tour of their facilities.
Greater Mexico Chamber of Commerce
May 1, 2018 -- 12:00 noon
Mexico Public Library
Lunch provided by Pathfinder Bank
Members in attendance: Betty Green, Denise Damiano, Jim Hotchkiss, Jack Proud, Dennis Hemingway, Amy Shaw, Ann Meyer, Bob Palmer, Bonnie LoForte, Bob LoForte, Karen Green, Bob Green
Meeting was called to order by President, Betty Green. MACS Superintendent of Schools Sean Bruno presented the proposed budget for 2018-2019. Voting will take place Tuesday May 15th at district Elementary Schools.
-Ann Meyer reported the forms used for Mexico Point Park fundraiser did not include the raindate, as she was not aware of one. Forms will be updated, contact Ann if you need updated forms. Vendors are signing up slowly at this point.
-Ann Meyer reported the next Christmas In Mexico Meeting will be Wednesday May 23rd at 5:00, venue to be determined and an email to be sent to committee members.
-Ann Meyer reported that membership renewals from the emailed batch are coming in, a mailing will take place next for all members not yet paid. Betty asked for a list of paid memberships to be provided to the nomination committee (Deb McCoy, Betty Green, Sue Morton). Denise and Ann will get together to provide this.
-Betty reported the positions open for election this year are: Vice President, Secretary, and 2 Director positions currently held by Bob Green and Dennis Hemingway.
-Dennis reported work on the float for the Memorial Day parade has begun.
-Jim Hotchkiss reported he is ready to order a street banner, 3 ft x 25 ft. Motion made to approve this purchase at a cost of $300 - $500 was made by Jack Proud, 2nd by Bob LoForte.
-Jack Proud reported the Oswego County Business Magazine Summer and Fall Journals will be displayed and distributed in all area Wegman’s store. Discussion followed that we used to pull together a Mexico page with area businesses paid advertisements on it, but we let that go as we were not able to gather enough businesses to participate. At a past meeting we declined to advertise in the journals by a vote of members. Advertising Budget for the year is set at $400-$500.
-Bonnie LoForte reported flyers have been distributed to Main Street businesses for a ‘Spiff up Mexico’ contest. Flyers were available for those in attendance. Bonnie is faxing the information to the local paper and Betty is running the information on Facebook. The contest runs thru May 23rd and voting will take place on May 25th.
Jim Hotchkiss reported recent discourse between the Town of Mexico and the Mexico Historical Society. There has been dispute of the ownership of historical artifacts. Jim encouraged attendance at the next Town Board Meeting, Monday May 7th. He also had petitions that could be signed by anyone who has donated artifacts to the Historical Society. Karen Green volunteered to act as a mediator for future meetings between the Town and the Historical Society if it would be helpful.
Next Chamber meeting is scheduled for Tuesday, June 5th, 5:00 pm at Yogi Bear’s Jellystone Park. This is our annual meeting with elections to be held. The Palmer’s will offer a tour of the park immediately following the meeting.
Motion by Jack Proud, 2nd by Dennis Hemingway to adjourn the meeting.
Greater Mexico Chamber of Commerce
February 6, 2018
Meeting Called to Order at 5:05 PM
Those in attendance: Betty Green President, Denise Damiano Treasurer, David Epolito Secretary, Directors Dennis Hemingway, Bob Green, Ann Meyer, Members, James Hotchkiss, Larry Brown, Amanda Magro, Karen Green, Tracy Carvell, Amy Shaw
Tracy Carvell, Assistant GM and Sales Manager of Holiday Inn Express & Suites, introduced herself and explained her role at the hotel.
Approval of January meeting minutes-
Vote- Ann Motion, 2nd Karen, all in favor, motion carried
Vote- Dennis motion, Karen 2nd, all in favor, approval of treasurer’s report.
Event Committee- Dennis - Christmas in Mexico committee meeting February 20th at Stefanos
Budget Committee- No report
Membership Committee- Ann Meyer- Ann received the membership application but it was not editable so she has created a brand new form to be emailed. PayPal information was added to form and to the website for electronic payments.
Website Committee- Betty - Average 22 hits per day in January and several new Facebook followers.
Street Banner- Jim Hotchkiss - There was discussion of banner placement from Stefanos to the building across the street. There was also discussion that the bridge idea could still be feasible but an estimate was not received yet.
Visions Committee- Meeting postponed until 3rd week of March. Time and place TBD.
Fundraising Committee- There was discussion about the Fundraising Committee and Event Committee having the same goal in mind. Both committees essentially do the same thing. Vote to eliminate the Fundraising Committee Bob motion, David 2nd, all were in favor of eliminating the Fundraising Committee
Further discussion was brought up by Jim Hotchkiss regarding potential new ideas for the Event Committee. (See attachment)
PayPal has been set up on Chamber website
Detailed financial breakdown of Christmas in Mexico and Fall Fest 2017- Denise (see attachments)
Jim Hotchkiss is working with Oswego County Housing to bring senior living to Mexico. Jim requested the Chamber’s support. Secretary to draw up a letter supporting his efforts. Betty suggested posting the letter to our webpage for local Churches and business owners to print and send to the Village Board.
Vote- To order 1000 black pens with Chamber name. David motion, 2nd Denise, all were in favor of ordering Chamber pens not to exceed $500.
Vote- To order business cards for the Directors. David motion, 2nd Dennis, all were in favor of ordering business cards not to exceed $100.
Vote to adjourn meeting at 630 pm. David motion, Denise 2nd, all were in favor, meeting adjourned.
Greater Mexico Chamber of Commerce
Meeting Minutes April 3, 2018
Those in attendance: Betty Green, President; Denise Damiano, Treasurer; Jack Proud, Director, Members: Bonnie Loforte, Bob Loforte, Amy Shaw, Bob Palmer, Marion Palmer
Will and Vanessa Comley discussed their business, Comley’s Country Creamery
The meeting was called to order at 9:27 a.m.
Approval of March meeting minutes-Motion – Bonnie Loforte, 2nd – Bob Loforte - approved
Treasurers Report-- No report
The Christmas in Mexico Committee has been meeting.
Sponsorships & Advertising received::
Ye Olde Hair Shoppe $100
JCH – business card add
Friends of Mexico Point Park – business card ad
Key Bank $500
One vendor application has been submitted
Budget Committee – Betty Green & Denise Damiano
Committees were asked to submit projected expenses. There were limited responses, so the budget was created based on previous expenses.
Motion to approve budget - Jack Proud, 2nd – Bonnie Loforte Vote- approved
Membership Committee- Amy Shaw
A limited number of applications have been received.
Ann will be working on invoicing members who have not renewed.
Website Committee- Betty Green
There were 1275 hits to the website in March – many we redirected from mexicony.net.
There were 50 new likes on Facebook.
Street Banner- No report
2018 Schedule of meetings was distributed
Suggestions for speakers included: SBA Advisor (Denise), Social Media – Amanda Magro, Cooperative Extension (Bonnie)
Earth Day is April 22nd. A contest for local businesses was discussed to encourage clean-up and spiffing up of store fronts. Due to the weather and time
constraints, this will be judged prior to the Memorial Day parade. Bonnie will work on and submit contest rules.
The meeting ended at 10:20 a.m.
The next meeting will be May 1st at noon at the Mexico Public Library. Lunch will be provided by Pathfinder Bank. Program: MACS Budget Presentation
Greater Mexico Chamber of Commerce
March 6, 2018
Meeting Called to Order at 7:05 PM
Those in attendance: Betty Green, President; Denise Damiano, Treasurer; Dennis Hemingway, Director; Members: James Hotchkiss, Larry Brown, Amanda Magro, Karen Green, Amy Shaw, Sue Morton, Mary Curcio.
Approval of February meeting minutes- Vote- approved
Treasurers Report- Vote- Karen motion, Jim 2nd, all in favor, approval of treasurer’s report.
Event Committee- Dennis Hemingway
Christmas in Mexico sponsorship forms have been sent out.
Membership Committee- Ann Meyer No report
Website Committee- Betty Green
There have been over 1000 hits on the website this month.
Street Banner- Jim Hotchkiss
Applications have been sent out – 8 have been renewed to date.
Visions Committee- Jim Hotchkiss
On hold for now.
Budget Committee – Denise Damiano
Denise and Betty have come up with tentative numbers based on past income and expenses. Each committee was given a template for expenses and were asked to complete and return to Betty or Denise no later than March 20th.
Update on Senior Housing – Jim Hotchkiss
A senior housing project is being discussed for Mexico and is in the very beginning stages. A report has been completed listing the types of homes that Mexico could support, along with resources and amenities in the area. The Mayor and Chamber have provided letters of support. Jim has blank letters for community letters to sign and turn in.
Denise and Betty suggested changing the fiscal year for the Chamber to July 1- June 30; this would streamline the reporting especially with
our largest event held so close to the end of the year. Vote: Karen – motion, Denise 2nd – all in favor, motion carried.
David has resigned from his position of Secretary. Ann will fill in until June when a new Secretary will be elected.
OVIA has been selected as the Western/Central NY Agency of the Year by Travelers Insurance. They are being honored this evening in Oswego.
Sue volunteered to serve as the Chair of the Nominating Committee. She will form a committee to assist her.
Free seminar on Living Trusts & Long Term Care invitation
Advertising opportunities in the Summer Guide
Business cards were handed out to Board members
Vote to adjourn meeting at 7:41 p.m. Dennis motion, Jim 2nd, all were in favor, meeting adjourned.
Chamber of Commerce
Greater Mexico Chamber of Commerce Meeting
Jan 9th, 2018,
Meeting was called to order by President Betty Green.
Those in attendance were: Dennis H, Jim H, Amy S, Ann M, Bob G, Karen G, Mary Mannise, Amanda M, Betty G.
December minutes were approved, motion Karen G, 2nd Bob G.
Treasurer's Report- Denise is unable to make the noon meetings.
Membership Report- Ann M expressed she is unable to adjust the information in the PDF file Betty shared with her, Betty will resend with the ability to be edited. Ann asked for approval from the board to send the membership renewals by email prior to a mailing, all were in favor. We will use the PayPal account by adding the information to the renewal form.
Street Banners Report: Jim H discussed he has been looking into 20 foot poles, for a 4' banner at the bridge east of the High School. A vintage style arch is also in consideration, with space inside the arch for banner. He is working on getting together pricing. Amanda asked about the large signs 'Welcome to town of Mexico" like they have for 81 exits. We currently have "welcome" signs for the village. Nothing further developed on this.
Pole Banners: Jim reported that 2 banners were sponsored by Janice Clark, and she has passed away. At least 2 banners will open up to a new sponsor.
Visions committee: Nothing to report
Fundraising Committee: nothing to report.
Our next Chamber meeting is scheduled for Tuesday, February 6th, 5:00pm, venue to be announced.
Motion by Karen Green, 2nd Bob Green to adjourn meeting 1:21 pm.